Microsoft Office Shortcuts Will Save You Hours


Have you ever worked on a single document that took you a long time to complete? Instead of being productive and completing several workloads, school assignments, or Microsoft activities and checking everything off your daily to-do list, you found yourself exhausted even after completing only a few. Well, here is the technique that you must know. There are actually a lot of shortcuts in Microsoft office 365, Microsoft Office PowerPoint, and Microsoft Office Home that you can take advantage of in order for you to save hours doing your tasks. You might just want to relax and sip a cup of coffee after work. That is so nice, right?

What is Microsoft 365?

You may save all of the documents in the cloud with Microsoft Office 365. It can thus be accessed from any location with an internet connection and on any device. Being able to access all the apps and files you require when away from the office where mobile working is vital.

Word, PowerPoint, and Excel, among other powerful Office desktop applications, are included in Microsoft 365 for home or business. Additionally, you get more online storage and cloud-connected features that enable real-time file collaboration. You will always have access to the most recent features, fixes, and security upgrades, as well as ongoing tech support at no additional cost, with a subscription. You have the option of paying for your subscription annually or monthly. You may share these subscription advantages with up to an extra five individuals under the Microsoft 365 Family plan.

In comparison to the regular Microsoft office that we had for so long, the 365 version features a lot more with a price. In the end, your choice will depend on the apps and services you require to complete the task. Microsoft 365 is unquestionably your best choice if you intend to use Office for many years to come. The reason is that you will have full access to the apps and other advantages with the subscription and a low cost of ownership.

Shortcuts for Microsoft 365

Using keyboard shortcuts is one of the most efficient ways to complete tasks in Word. They can even help you navigate the Ribbon. For example, Alt-H navigates to the Home tab, while Alt-G navigates to the Design tab. However, there are numerous other keyboard shortcuts available to help you complete a wide range of tasks in Microsoft 365 Word. The ones we’ve found to be the most useful are listed below.

Here are the shortcuts for document navigation in Microsoft Office 365:

  • Ctrl-Up to arrow to advance one paragraph
  • Ctrl-Down to Arrow Scroll one paragraph down
  • Ctrl-Right to Arrow Move one word to the right
  • Ctrl-Left to arrow Move one word to the left
  • Ctrl-Home to returns you to the top of the document.
  • Ctrl-End to scrolls to the end of the document
  • Ctrl-F to navigate to the Navigation pane to search for text, graphics, and other items.
  • Ctrl-H to will bring up the Search and Replace dialog box.
  • Ctrl-G or F5 to navigate to a specific page, footnote, bookmark, table, comment, or other location.
  • Alt-Ctrl-Z to navigate to the last four places you edited in the document.
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Here are the shortcuts for ribbon navigation Microsoft Office 365:

  • Alt-F to navigate to the File menu.
  • Alt-H to navigate to the Home tab
  • Alt-N to navigate to the Insert tab
  • Alt-G to navigate to the Design tab.
  • Go to the Table Tools Design tab by pressing Alt-JT (while the cursor is in the table).
  • Alt-P to navigate to the Layout tab.
  • Go to the Table Tools Layout tab by pressing Alt-JL (with the cursor in the table).
  • Alt-S to navigate to the References section.
  • Alt-M to navigate to the Mailings section.
  • Alt-R to navigate to the Review tab.
  • Alt-W to navigate to the View tab
  • Go to the Tell Me box by pressing Alt-Q.
  • Ctrl-F1 to tide or show the Ribbon

Here are the shortcuts for text formatting Microsoft Office 365:

  • Ctrl-B – makes the text bold.
  • Ctrl-I – Italicize the text
  • Ctrl-U – Highlight text
  • Ctrl-Shift-D – Text underlined twice
  • Ctrl-Shift-W – Highlight a word
  • Toggle between all caps and all lowercase text with Ctrl-Shift-A.
  • Ctrl-Shift-K – Text in small caps
  • Toggle the case of letters between uppercase, lowercase, and sentence case with Shift-F3.
  • Ctrl-Shift-+ – Superscript text
  • Ctrl-= – Subscript text
  • Ctrl-Shift-> – Increase font size
  • Ctrl-Shift-Font size reduction
  • Ctrl-D or Ctrl-Shift-F –  will bring up the font selection dialog box.

Here are the shortcuts for paragraph formatting Microsoft Office 365:

  • Left-align text with Ctrl-L
  • Ctrl-R – Text Alignment
  • Ctrl-E – Text Centering
  • Justify text with Ctrl-J
  • Indent a paragraph with Ctrl-M.
  • Remove paragraph indentation with Ctrl-Shift-M.
  • Ctrl-1 – Set single-line spacing
  • Ctrl-2 – Select double-line spacing.
  • Ctrl-5 – Adjust to 1.5-line spacing
  • Remove paragraph formatting with Ctrl-Q
  • Ctrl-Shift-S – will bring up the Apply Styles task pane.

Here are other useful shortcuts in using Microsoft Office 365:

  • Ctrl-N to start a new document
  • Ctrl-O to navigate to a document
  • Ctrl-S to save document 
  • F12 will bring up the Save As dialog box.
  • Close a document with Ctrl-W
  • Print a document with Ctrl-P.
  • Switch to the Print Layout view with Alt-Ctrl-P.
  • Toggle to Outline view with Alt-Ctrl-O.
  • Switch to Draft mode with Alt-Ctrl-N.
  • Switch to the Read Mode view with Alt-W, F.
  • Insert a comment with Alt-Ctrl-M.
  • Insert a hyperlink with Ctrl-K.
  • Ctrl-Shift-E toggles revision tracking on and off.
  • Ctrl-A selects the entire document.
  • Ctrl-C Copy selected text to clipboard
  • Ctrl-V Copy from clipboard
  • Ctrl-X Select and copy the selection to the clipboard
  • Ctrl-Z Undo the previous action
  • Ctrl-Y Repeat the previous action
  • F1 Display Assistance
  • F7 Perform a spell check
  • Split the document window with Alt-Ctrl-S, or remove the split.

What is Microsoft PowerPoint?

Microsoft PowerPoint is a robust presentation software program created by Microsoft. It is included as a standard element of the company’s Microsoft Office suite software, along with Word, Excel, and other Office productivity tools. The program employs slides to convey multimedia-rich information and is used to create complex and conventional business presentations, basic educational outlines, and much more. Users can use Microsoft PowerPoint to create multimedia-rich presentations comprised of a series of slides. Because it is fully integrated with the other tools in the Microsoft Office suite, the user can import content created in Microsoft Excel or Word, as well as other media, such as pictures, audio, and video clips, into PowerPoint.

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Shortcuts for Microsoft PowerPoint

PowerPoint shortcut keys make it easier for users to use PowerPoint’s functions. It enables users to keep their hands on the keyboard and complete tasks more quickly. Ctrl + D, for example, allows users to duplicate slides without using their mouse.

Here are the most frequently used Microsoft PowerPoint shortcuts.:

  • Make a new presentation, press Ctrl+N
  • Create a new slide, click Ctrl+M
  • Make the chosen text bold navigate Ctrl+B
  • Adjust the font size for the selected text, press Alt+H, F, and S
  • Navigate to the Zoom dialog box, click Alt+W, Q
  • Select the text, object, or slide to be cut, press Ctrl+X
  • Copy the chosen text, object, or slide, navigate Ctrl+C
  • Copy and paste a cut or copied text, object, or slide, click Ctrl+V
  • Undo the previous action, snap Ctrl+Z
  • Please save the presentation, tick Ctrl+S
  • Add a photo from your device, navigate Alt+N, P, and D
  • Insert a shape here, press Alt+N, S, and H
  • Choose a theme, press Alt+G, H
  • Choose a slide layout, click Alt+H, L
  • Continue to the next slide, press the page down 
  • Return to the previous slide, click page up
  • Navigate to the Home tab, press Alt+H
  • Navigate to the Insert tab, press Alt+N
  • Begin the slide show, click F5
  • Finish the slide show, navigate the Esc icon
  • Close the PowerPoint presentation, simply click Ctrl+Q

To go directly to a ribbon tab of Microsoft PowerPoint, use one of the access keys listed below. Depending on your selection in the presentation, additional tabs may appear.

  • Press Alt+Q, to enter a search term for assistance or Help content in the Tell me or Search field on the ribbon.
  • Alt+F to navigate to the File menu.
  • Alt+H for format slides, fonts, paragraphs, or drawings using the Home tab.
  • Alt+N to insert slides, tables, images, illustrations, forms, links, text, symbols, or media using the Insert tab.
  • Alt+J, I to access the drawing tools by opening the Draw tab.
  • Alt+G to navigate to the Design tab to apply themes and customize slides.
  • Alt+K to add transitions between slides by opening the Transitions tab.
  • Alt+A to add animations to slides by opening the Animations tab.
  • Alt+S to set up and play the slide show by clicking the Slide Show tab.
  • Alt+R to check spelling, accessibility and add comments in the Review tab.
  • Alt+W to preview presentation layouts, show and hide gridlines and guides, set zoom magnification, manage windows, and view macros, go to the View tab.
  • Alt+C to open the Recording tab to manage your presentation’s screen recordings, audio, and video.
  • Alt+Y, 2 to navigate to the Help tab to browse the PowerPoint, contact support, and provide feedback.
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What is Microsoft Office Home?

Microsoft Office has long been the most popular office suite for home, student, and business users. Microsoft Office includes a suite of flagship products designed to make your work more efficient and professional. Microsoft Word, PowerPoint, Excel, Access, OneNote, and Outlook are among the company’s flagship products. These applications enable business users, students, and home users to increase productivity and get more done in the most efficient way possible. Microsoft Office is available for both PCs and Macs.

Microsoft Office is also a one-time purchase that includes traditional applicaitons like Excel, Word, and PowerPoint for PC or Mac, but no services come with a Microsoft 365 subscription. There is no upgrade option for one-time purchases, so if you want to upgrade to the next major release, you will have to pay full price.

Microsoft Office Shortcuts

Here are the top fifteen keyboard shortcuts that you should use to maximze efficiency across all of the Microsoft Office Suite applications.

  • CTRL + C – duplicate selection
  • CTRL + V – copy and paste selection
  • CTRL + X – Selective cutting
  • CTRL + Z – reverse action
  • CTRL + Y – action to be repeated
  • CTRL + B – make text bold
  • Italicize text by pressing CTRL + I.
  • CTRL + U – Text is underlined
  • CTRL + HOME – Return to the beginning of the document/sheet
  • CTRL + END – navigate to the end of the document/sheet
  • CTRL + F – search for text
  • CTRL + H – text search and replacement
  • CTRL + K – Insert hyperlink into selection
  • CTRL + P – Print the document/sheet
  • CTRL + S – Save the document/sheet

Final Thoughts!

We all want to be as efficient as possible in our every endeavor. Despite having numerous tasks to complete, we sometimes take the time to review and double-check our outputs to ensure everything is done correctly. However, completing all tasks at once can be exhausting, especially when some tasks are extremely time-consuming. However, there are ways to lessen the burden of doing tasks in a faster manner, saving you an hour or more in doing your job.

Nowadays, most tasks in school, the workplace, or any other field are completed using Microsoft 365, Microsoft PowerPoint, or Microsoft Office. As a result, it is critical to learn shortcuts, not only to be a pro at what we do but also to save hours of grinding in front of your laptop or computer. By using keyboard shortcuts, you can easily increase your productivity. However, practice is essential because it will make those shortcuts second nature to you, and just before you know it, you will be Ctrl + like it’s second nature!

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